Tip of the Week: Tie-Patterns to Streamline League Scheduling

Demosphere understands that in the world of league scheduling, it is crucial to have robust and user-friendly tools to handle a variety of complex scenarios. We have created a proprietary tool we call a “tie pattern” to refer to the blueprint of how games for a specific division will be scheduled by the system. The tie pattern will determine the layout of scheduled games within a division across the game dates that have been entered into the system.

Demosphere has been building a robust library of tie patterns for many years to provide our clients with a great deal of pre-designed patterns. These can be easily assigned to a division to meet the scheduling needs for most events.

Tie-Patterns:

Each tie pattern has been carefully constructed to ensure a well balanced schedule with respect to team match ups, start times, home vs. away games and location for each team in the division across the entire season/event.

If you are taking advantage of Demosphere’s league scheduling tools, you can easily access the tie patterns that have been setup within your account. First, navigate to the Scheduling Administration element and click on the tie patterns link under the Setup section:

league scheduling

Clone Library:

Furthermore, if you are in need of a unique tie pattern that is not listed, you can access the robust library by clicking on the “Clone Library”. Here is where you can find hundreds of tie patterns that have been previously setup to handle all kinds of league scheduling scenarios:

league scheduling

The Clone Library houses the most requested tie patterns across all Demosphere clients. To find what you’re looking for, first enter the number of teams and/or games in the division to narrow the results. There is a brief description of each tie pattern to help you choose the best one for the division.

league scheduling

 

If for any reason you don’t find what you’re looking for, please email support@demosphere.com. We can help you locate the best tie pattern and/or create a new one for you if needed!

Demosphere Tip of the Week: Scorekeeping and Team Advancement

Looking for the best workflow to handle scorekeeping and advance your teams to the next round of a tournament/event? Follow these easy steps below:

  1. Scorekeeping: First enter all scores for the first round of games using one of these options:
    1. Use the PhoneItIn mobile option (yourdomain/phoneitin), or call-in option, using the game # and season PIN. Generally, this is the best workflow for team admins reporting scores from the field.

      Scorekeeping
    2. Click “Edit all blank scores link” from the Scheduling Admin element to edit all scores at once. This is the typical workflow for Site Admins looking to update scores for all games:

      Scorekeeping
    3. Edit all scores for an entire division at once – this is a good option for either Site Admins or Division Managers:

      Scorekeeping
  2. Scorekeeping and Team Advancement: 

    Use the steps below to enter scores and advance teams to subsequent rounds:

    1. Click on Elements and choose Scheduling Administration
    2. Select your season
    3. Under the Audit Reports section, click on the Scorekeeping and Team Advance link:

      Team Advance
    4. Choose your age group.  The divisions in that age will load at the bottom of the screen.  You will see division names and a list of all game dates.  Each cell under the game date shows the number of games on that date (any value in parentheses lists the number of games missing scores).
    5. To enter scores for any game, click on the number for the game date in question, and the games on that date will load, with an option to enter scores:

      Team Advance
    6. To advance teams to the next round of play, click the blue plus sign next to the name of the placeholder in the schedule.

      Team Advance

      1. The system will make its best guess to pre-select the team for you from the dropdown.
      2. If the system cannot make a determination (ex. In the case of a “wildcard” placeholder) then you can select the appropriate team from full list of teams.
      3. If the system chooses the wrong team, then you can modify it by selecting the right team from the dropdown.
      4. Lastly, if any of the prior rounds have scores missing, the system will warn you and prompt you to enter all prior scores before advancing teams to the next round.
      5. Once you are satisfied with the selected teams press the Save button.
    7. Notes:
      1. Even if you have chosen a team and saved it, you can always use the blue plus sign again to replace it with a different choice for that placeholder as needed.
      2. The team advance feature does not automatically choose the team and update the information publicly until you verify that the prior scores have been entered properly. Similarly, you should confirm all tie-breakers have been taken into account (especially ones the system may not know about such as coin flip, PK’s etc). However, once you review and approve the teams, the schedule will be updated automatically on your public website upon saving the screen above.

Finally, if you need additional support, please contact the Demosphere Support Team:

Chat: accessed from your Admin dashboard
Email: support@demosphere.com
Phone: (800) 949-9440, Option 2

Demosphere Forms New Partnership with Wisconsin Youth Soccer Association

Wisconsin Youth Soccer

FALLS CHURCH, VA – August 22, 2017 – Demosphere, the most experienced provider of leading-edge technology solutions for youth sports organizations, announced today a new strategic partnership with Wisconsin Youth Soccer Association (WYSA), a member of US Youth Soccer. Demosphere will provide a fully integrated solution for WYSA, it’s 130 member Clubs and over 55,000 players across the state.

The newly formed partnership will provide best-in-class solutions for managing online registration, teams and rosters, risk management, league scheduling and communication tools across all levels of users.

“Technology is an important component of today’s youth sports experience” shared Melissa Zielinski, Executive Director of WYSA. “We are very excited to partner with Demosphere to provide our youth soccer community with an all-in-one solution that further increases the value of WYSA membership.”

“Our entire team is thrilled about our new partnership with WYSA.” said Kris Baker, President of Demosphere.

“Demosphere has been working diligently, re-investing millions of dollars over the last 5 years, to build a completely new state-of-the-art platform. Coupling this new technology with our 27 years of experience serving the youth sports community puts us in a unique position to bring strength and stability to a very rapidly evolving market. We’re excited to share our ethical approach toward managing sensitive household data with the members of Wisconsin Youth Soccer.”

About Demosphere:

Demosphere International, Inc. is an Information Technology company based in Northern Virginia that has catered to the technology needs of youth sports organizations for over 26 years. Demosphere strives to provide authentic industry-leading technology solutions for organized sports, accommodating the needs of all levels of organizations and all levels of users, with an ethical approach to how they impact the greater community. For more information on Demosphere, visit the company’s website at demosphere.com.

About Wisconsin Youth Soccer Association:

WYSA is a member of the US Youth Soccer Association, the largest youth sports organization in the country. WYSA oversees registration and league play of nearly 55,000 players annually and is the largest youth soccer organization in Wisconsin. Players register through over 130 member clubs assigned to one of 12 geographic districts throughout Wisconsin. For additional information about WYSA please visit wiyouthsoccer.com.

Build Teams with Ease Using Previous Team Feature

Looking to build teams and rosters with ease? Demosphere’s online registration solution makes it easy! Users can form teams based on any prior season’s roster.

When managing any season, select the previous season for which you wish to display the prior team for all registrants:

Set Prior Season

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Once the previous season has been set in the Season Settings, a new column for “Previous Grouping/Team” will appear in Registration Management. This will allow you to quickly sort/filter all the players on a team from the prior season. Then, simply select and drag the players onto the roster for the current season:

Previous Team

 

 

 

 

 

 

 

 

 

 

As always, our goal is to help streamline your administrative workflow so you can focus on what you do best: create and run programs that develop our youth through sport!

We love user feedback! Let us know your thoughts and ideas by emailing us at support@demosphere.com!

If you’re not yet familiar with the most robust and user-friendly integrated registration system available to youth sports organizations, what are you waiting for? Contact us today!

Discounts to Create? Demosphere Can Help!

Looking to provide registration discounts for your members? Demosphere can help! With Demosphere’s flexible online registration system, there are several options.

One option is to set up a discount code within the season settings. You can then communicate this code to members to enter during registration.  Another option is to create a unique discount for a specific player or family.  This option will automatically apply the discount during registration. 

The steps below outline how this process works:
  1. From the main dashboard, navigate to the RosterPro > Household Management tab. Search for the name of the household in question.  Click on the name of the household in the “Household Name” column to go the the Household’s profile:1
  2. While on the “Household Information & Members” tab, scroll down and click on the green “Add New Discount” button2
  3. Enter in the following items in the dialog screen:
    • Title – the name of the discount (this will appear on the registration receipt)
    • Amount – this will be the amount the household will receive off of their registration
    • Associated To (optional) – the member of the household to whom the discount should apply (if no member is chosen, the discount can be applied to any family member)
    • Remark (optional) – notes or details you’d like to document (this will appear on the registration receipt)
    • Season – choose the relevant season.  Please note, you must associate the discount with a particular season for it to apply.
    • Send email checkbox – check this box if you’d like to email a notification to the admin(s) of the household.3
  1. When the household registers for the selected season, the discount will be automatically applied to the registration.  The household will see it listed in step 2.7 and 5.1:

4

Demosphere’s goal to create the most robust, customizable and user-friendly registration system for youth sports organizations. Contact us today to learn more: sales@demosphere.com!