Tip of the Week: Tie-Patterns to Streamline League Scheduling

Demosphere understands that in the world of league scheduling, it is crucial to have robust and user-friendly tools to handle a variety of complex scenarios. We have created a proprietary tool we call a “tie pattern” to refer to the blueprint of how games for a specific division will be scheduled by the system. The tie pattern will determine the layout of scheduled games within a division across the game dates that have been entered into the system.

Demosphere has been building a robust library of tie patterns for many years to provide our clients with a great deal of pre-designed patterns. These can be easily assigned to a division to meet the scheduling needs for most events.

Tie-Patterns:

Each tie pattern has been carefully constructed to ensure a well balanced schedule with respect to team match ups, start times, home vs. away games and location for each team in the division across the entire season/event.

If you are taking advantage of Demosphere’s league scheduling tools, you can easily access the tie patterns that have been setup within your account. First, navigate to the Scheduling Administration element and click on the tie patterns link under the Setup section:

league scheduling

Clone Library:

Furthermore, if you are in need of a unique tie pattern that is not listed, you can access the robust library by clicking on the “Clone Library”. Here is where you can find hundreds of tie patterns that have been previously setup to handle all kinds of league scheduling scenarios:

league scheduling

The Clone Library houses the most requested tie patterns across all Demosphere clients. To find what you’re looking for, first enter the number of teams and/or games in the division to narrow the results. There is a brief description of each tie pattern to help you choose the best one for the division.

league scheduling

 

If for any reason you don’t find what you’re looking for, please email support@demosphere.com. We can help you locate the best tie pattern and/or create a new one for you if needed!

Demosphere Tip of the Week: Scorekeeping and Team Advancement

Looking for the best workflow to handle scorekeeping and advance your teams to the next round of a tournament/event? Follow these easy steps below:

  1. Scorekeeping: First enter all scores for the first round of games using one of these options:
    1. Use the PhoneItIn mobile option (yourdomain/phoneitin), or call-in option, using the game # and season PIN. Generally, this is the best workflow for team admins reporting scores from the field.

      Scorekeeping
    2. Click “Edit all blank scores link” from the Scheduling Admin element to edit all scores at once. This is the typical workflow for Site Admins looking to update scores for all games:

      Scorekeeping
    3. Edit all scores for an entire division at once – this is a good option for either Site Admins or Division Managers:

      Scorekeeping
  2. Scorekeeping and Team Advancement: 

    Use the steps below to enter scores and advance teams to subsequent rounds:

    1. Click on Elements and choose Scheduling Administration
    2. Select your season
    3. Under the Audit Reports section, click on the Scorekeeping and Team Advance link:

      Team Advance
    4. Choose your age group.  The divisions in that age will load at the bottom of the screen.  You will see division names and a list of all game dates.  Each cell under the game date shows the number of games on that date (any value in parentheses lists the number of games missing scores).
    5. To enter scores for any game, click on the number for the game date in question, and the games on that date will load, with an option to enter scores:

      Team Advance
    6. To advance teams to the next round of play, click the blue plus sign next to the name of the placeholder in the schedule.

      Team Advance

      1. The system will make its best guess to pre-select the team for you from the dropdown.
      2. If the system cannot make a determination (ex. In the case of a “wildcard” placeholder) then you can select the appropriate team from full list of teams.
      3. If the system chooses the wrong team, then you can modify it by selecting the right team from the dropdown.
      4. Lastly, if any of the prior rounds have scores missing, the system will warn you and prompt you to enter all prior scores before advancing teams to the next round.
      5. Once you are satisfied with the selected teams press the Save button.
    7. Notes:
      1. Even if you have chosen a team and saved it, you can always use the blue plus sign again to replace it with a different choice for that placeholder as needed.
      2. The team advance feature does not automatically choose the team and update the information publicly until you verify that the prior scores have been entered properly. Similarly, you should confirm all tie-breakers have been taken into account (especially ones the system may not know about such as coin flip, PK’s etc). However, once you review and approve the teams, the schedule will be updated automatically on your public website upon saving the screen above.

Finally, if you need additional support, please contact the Demosphere Support Team:

Chat: accessed from your Admin dashboard
Email: support@demosphere.com
Phone: (800) 949-9440, Option 2

Build Teams with Ease Using Previous Team Feature

Looking to build teams and rosters with ease? Demosphere’s online registration solution makes it easy! Users can form teams based on any prior season’s roster.

When managing any season, select the previous season for which you wish to display the prior team for all registrants:

Set Prior Season

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Once the previous season has been set in the Season Settings, a new column for “Previous Grouping/Team” will appear in Registration Management. This will allow you to quickly sort/filter all the players on a team from the prior season. Then, simply select and drag the players onto the roster for the current season:

Previous Team

 

 

 

 

 

 

 

 

 

 

As always, our goal is to help streamline your administrative workflow so you can focus on what you do best: create and run programs that develop our youth through sport!

We love user feedback! Let us know your thoughts and ideas by emailing us at support@demosphere.com!

If you’re not yet familiar with the most robust and user-friendly integrated registration system available to youth sports organizations, what are you waiting for? Contact us today!

Discounts to Create? Demosphere Can Help!

Looking to provide registration discounts for your members? Demosphere can help! With Demosphere’s flexible online registration system, there are several options.

One option is to set up a discount code within the season settings. You can then communicate this code to members to enter during registration.  Another option is to create a unique discount for a specific player or family.  This option will automatically apply the discount during registration. 

The steps below outline how this process works:
  1. From the main dashboard, navigate to the RosterPro > Household Management tab. Search for the name of the household in question.  Click on the name of the household in the “Household Name” column to go the the Household’s profile:1
  2. While on the “Household Information & Members” tab, scroll down and click on the green “Add New Discount” button2
  3. Enter in the following items in the dialog screen:
    • Title – the name of the discount (this will appear on the registration receipt)
    • Amount – this will be the amount the household will receive off of their registration
    • Associated To (optional) – the member of the household to whom the discount should apply (if no member is chosen, the discount can be applied to any family member)
    • Remark (optional) – notes or details you’d like to document (this will appear on the registration receipt)
    • Season – choose the relevant season.  Please note, you must associate the discount with a particular season for it to apply.
    • Send email checkbox – check this box if you’d like to email a notification to the admin(s) of the household.3
  1. When the household registers for the selected season, the discount will be automatically applied to the registration.  The household will see it listed in step 2.7 and 5.1:

4

Demosphere’s goal to create the most robust, customizable and user-friendly registration system for youth sports organizations. Contact us today to learn more: sales@demosphere.com!

Social Media: Supercharge Your Sites Part 2

Welcome back to “Social Media: Supercharge Your Sites.” This is the second installment of the two part series, which will cover a few ways to integrate Twitter with your website. If you missed part 1, and want to learn how to leverage your Facebook pages/posts within your website, go check it out. Like part 1, we will be implementing these examples using some example Demosphere content. Let’s get started!

Social Media Tip 1: Embedding A Single Tweet (5 mins.)

Tweeted a great photo of your team? Travel? A sunset? Showcasing tweets with engaging imagery on your site is best done by embedding a single tweet (including the photo). Before adding the tweet to your site, consider where you want to place the new content. Tweets are generally short, even if they include a photo or video. A great place to include this kind of content is in a sidebar or narrow container. In our example we will add the tweet to a sidebar.

  1. Find the tweet you want to embed. pic1
    Twitter makes this pretty easy by having a button to choose what you would like to do with a tweet.
  2. Copy the code. pic2
    For this example we want the imagery, so we leave “Include media” checked.
  3. Add the tweet to your site. pic3
    Now that you have the embedded tweet code it’s time to add the content to your site. If you have a Demosphere site, then you can accomplish this easily through the rawcode content type. If you are not on the Demosphere platform, see if you can add the embedded tweet code to your site through your content management system’s editing tools.
  4. View public version pic4
    Congratulations! You just embedded a tweet on your site for the first time.

Social Media Tip 2: Embedding A Single Video (5 mins)

If you have an exciting video of a game winning goal, buzzer-beater, or a message you want to convey to your audience through video, then you can share that content between twitter and your site. The process is very similar to embedding a normal tweet, but video content requires more room than a normal tweet. In this example we will add the video from twitter to the main content container of our page.

  1. Find the video you want to embed from twitter. pic5
  2. Copy the code. pic6
  3. Add the video to your site. pic7
    Videos are not embedded with a title, so you’ll want to add a title that grabs your audience’s attention.
  4. View the public version. pic8

Social Media Tip 3: Embedding A Timeline (10 mins)

If you want to embed your entire Twitter timeline on a section of your site, you’re in luck because Twitter has that feature. You’ll need a Twitter account and will have to sign into Twitter to use this feature. Let’s get started!

  1. Head over to Twitter’s publishing tool https://publish.twitter.com
  2. Add the url to the timeline that you want to embed. This is normally the url of your Twitter page. In this example we will use Demosphere’s Twitter pagepic9
  3. Choose your display template. pic10
    Depending on your Twitter content, your display options will vary. Experiment with various templates at your leisure. In this example we will use the embedded timeline option.
  4. Edit the display options. pic11
    With an embedded timeline your content will cause your page to scroll due to the length of the timeline. We’ll add a height display option to have our content scroll within it’s own section once embedded on our page.
  5. Add the timeline to your site. pic12
    You can do this via rawcode if you are using the Demosphere platform. In our example we will hide the title for our timeline because the embedded timeline includes a title.
  6. View the public version pic13

More On Twitter

Want to see what else Twitter can do? Explore their embedded content APIs here.

What next?

Now you have the knowledge to supercharge your websites! Like many things in life, content curating is an art that has no right or wrong answer. Always remember, “because you can does not always mean you should,” so be conscious if you are overloading your site with too much content from your social media. Have fun and continue learning!

I hope you enjoyed this introduction series to getting your sites integrated with Facebook and Twitter. Leave a comment below and check out Social Media: Supercharge Your Sites Part 1, where we go over how to integrate Facebook with your site.