Communication Is Crucial: 8 Steps to Improve

Good communication is one of the most important ingredients of running a successful organization and Demosphere has several tools to help you master the gift of gab!

Demosphere’s fully integrated Club and League solution provides many important tools for streamlining communication; from professionally designed websites, robust online registration features, league scheduling tools and our latest addition, the Demosphere Team Communication app.

Check out our 8-Step Guide for improving communication within your organization:

Step 1: Update Your Website’s Homepage

First, create an enticing welcome message front and center on your website encouraging members to join your organization.

register nowShare a list of member benefits, along with important info they will need to join; such as program options, fees and dates.

Demosphere also recommends including a Register Now button that is easily visible on your website to allow members to start the registration process within one click of your home page.

Looking for a customized Register Now image? Demosphere can help!

Step 2: Registration Season Setup

unnamedBe sure to set up a registration outgoing email address within registration settings that is regularly monitored to help parents to stay connected with your organization. Keep in mind, this address can be an alias that forwards to multiple people within your organization. This will ensure your members can quickly reach you with any questions about their registrations, fees, team placement and other instructions.

If you’re setting up a program for youth registrations, you will want the parents to be involved in team communication, so make sure you set “collect parent information” ON within your season settings. By default this setting is ON, but if you were setting up an adult program, or do not want to collect parents’ information, you can always turn it OFF. Just one example of many customizations you can make within the Demosphere solution!

Step 3: Spread the Word!

This is a crucial step to ensure a successful registration season. Be sure to communicate registration instructions via various channels.communication

Notify your members via email and text message. Demosphere’s Club and League solution includes both broadcast email and SMS tools within the Communication Center. You can also opt to use email marketing solutions like Constant Contact or Mailchimp.

Don’t forget to update your facebook, twitter and other social media feeds to ensure your members receive your updates, no matter their channel of choice.

If you are not yet using Demosphere’s integrated broadcast communication tools, now’s your chance to try them out! With robust filtering and custom distribution lists for both email and SMS text messaging, you can easily communicate with specific target audiences.

Step 4: Data Integrity

Protecting-Data-and-Privacy-in-the-CloudWhen communicating registration information with your members, please remind your members to use their existing Demosphere login if they’ve previously signed up! Demosphere has a universal login system that helps users maintain one login for the many organizations who are using the Demosphere platform. When a user doesn’t remember their password, post clear instructions about resetting their password following the “forgot my password” link.

We understand it is not always that simple; that is why we have data merge tools for you to tidy things up later.

Members should first create the unique login details for their own account, using their email address, then they will register their child. Instruct your members to then enter BOTH parents’ email addresses during the registration process, where applicable. This will ensure both members receive important updates from your organization. Step-by-step instructions for navigating the public registration process can be found and shared via this link.

Step 5: Building Balanced Teams

Every communication is very important for the team and its players. Even before registration finishes it is important to keep families informed so that they can be assured as the registration closing date approaches. Once registration comes to a close, you may access Demosphere’s registrationteam roster management area to review registration data, participant and volunteer counts, and build teams and rosters within the system.

Everything you need to build your teams can be found on one screen – toggle between player and volunteer data, edit registration form data, search/sort/filter on all of your registration data to view the data set with which you want to work (including the ability to sort by player rating, zip code, city, school, age group, or any other custom data field you add). From there you may drag and drop players on to teams to build those team rosters, while viewing participant counts to ensure teams are formed evenly.

Step 6: Team Staff Assignment

coach volunteerOnce you have finished building the player rosters for each team, you will also want to ensure Volunteers/Team Staff members are added to each team. As soon as your rosters are complete, you can sync the teams over to the Demosphere Team Communication app (available in iTunes and Google Play) to send email requests to all team members, including parents, to join the team!

All members with Coach, Assistant Coach and Manager roles will receive administrative permission for team communication and calendar management purposes.

Step 7: Send Teams to Demosphere’s Team Communication App

Demosphere TeamEverything looks good, you have followed all the checklist items mentioned above, so go ahead click that button to sync your teams to Demosphere’s Team App at any level (all teams in the season, teams within a single grouping or just an individual team). You’ll first see a summary of how many teams, staff and players will be synced to the app. All team members, parents (if collected), along with team staff and game schedules (if applicable) will be created within the Demosphere Team App.

Is that all? Not quite. Do you want to view the teams you have synced to the Demosphere Team App? After the initial sync, click the Update Team icon again for any team and you’ll see a link to “view the team”. All Club Administrators with registration management permissions will be able to view every team that’s been synced to the team app.

Don’t forget to close the communication loop with your coaches and other team staff to let them know their teams has been pushed to the Demosphere Team App. Your members will have access to several support documents for frequently asked questions, as well as the ability to send you support emails directly from the app.

Step 8: Create and Post Schedule

schedulingIf you plan to use Demosphere’s powerful tools for scheduling league games, it is time to generate and sync your team schedules.

Because Demosphere’s registration, scheduling and team solutions are fully integrated, your organization’s teams, rosters and schedules will be synced across all tools. Best of all, any schedule changes made on the master schedule will automatically update within the Demosphere Team App. Just another way Demosphere helps organizations streamline communication!

 

If you are interested to learn more about how Demosphere can help improve communication within your organization, contact us today!

Demosphere and Copper Mountain Rec Soccer Expand Partnership

Pictured (left to right): Ted Sonnenburg (CMS), Camille Cheatwood (Demosphere), Racquel Augat (CMS)
Pictured (left to right): Ted Sonnenburg (CMS), Camille Cheatwood (Demosphere), Racquel Augat (CMS)

Demosphere’s Senior Account Manager, Camille Cheatwood, recently made the trip to beautiful Utah to meet with the Copper Mountain Soccer (CMS) team to discuss an expansion of our partnership. Our enhanced solutions will include creation of a new youth soccer website to help in their re-branding efforts to their newly re-envisioned Copper Mountain Rec Soccer name.

While in Utah, Cheatwood met with the CMS team for a working session to review best practices relative to our current partnership which includes online player registration and league scheduling tools. This streamlined solution is vital to the success of their organization, and with the addition of a new and improved website, Demosphere plans to help CMS reach their goal of being a premier, fully integrated, youth soccer club.

Demosphere is proud to support the efforts of Copper Mountain Soccer in achieving their mission to provide a place where all children have an opportunity to learn the sport of soccer and to have fun doing it. Demosphere’s goal is to provide leading-edge, integrated technology solutions to youth sports organizations to allow partners to focus more on what matters most: creating programs that help grow and develop our youth through sport.

If you’re interested to learn more about what Demosphere can do to help your organization #GetIntegrated, contact us today!

Demosphere Unveils a New Look for demosphere.com

Demosphere Youth Sports LogoFalls Church, VA – April 4, 2017 – Demosphere is thrilled to unveil their new website: demosphere.com. The site was launched on Friday, March 31st with some tweaks and maintenance over the weekend prior to the official launch announcement.

“This has been a long time coming.” said Demosphere’s Executive Vice President, Kris Baker. “We wanted our website to speak to our core values and our previous site was just not hitting the mark. Our mission as an organization is based on four core pillars of strength: Experience, Authenticity, Integrity and Community. We want people to think of these values when they think of Demosphere, and this new site is a huge step in the right direction for us.”

“I’m excited that we’ve brought our website back in house.” continues Kris. “For many years, blog.demosphere.com was hosted externally using the WordPress platform and it was always something that didn’t quite sit right with me.”

Senior Vice President of Product Development, Miles Baker, played a crucial role in the design and development of the new site. “We wanted the new website to reflect not only our core values through content, but also use it to highlight Demosphere’s professional design capabilities. Striking the right balance of clear content delivery with a clean and sophisticated design is what we pride ourselves on. This move helps us showcase one of the many ways we can help our clients do the same.”

Additionally, bringing the website in-house allows Demosphere to take full advantage of their own premier CMS platform features.

“We need to be able to quickly and efficiently update the content of our site to continue sharing the most up-to-date and relevant information with the youth sports community. This was always a challenge for our non-technical staff to manage on our previous WordPress platform,” added Kris.

With user-friendly features such as drag and drop content management, mobile responsive views, SEO-optimization, creation of articles on the fly, a robust calendar tagging system, and much more; all levels of users can poise themselves as web masters for their organization using the Demosphere platform.

Heidi Snead, Director of Project Management, helped spearhead the website re-launch project. “This is great news for our customers because as our own organizational needs grow and evolve, so will the features and usability of the system that’s relied upon by more than a thousand organizations every day.”

If you’re ready to upgrade your website to a design that is personalized, focused on content delivery, and professional, check out Demosphere’s integrated solutions today.

About Demosphere:

Demosphere International, Inc. is an Information Technology company based in Northern Virginia that has catered to the technology needs of youth sports organizations for over 26 years. Demosphere strives to provide authentic industry-leading technology solutions for organized sports, accommodating the needs of all levels of organizations and all levels of users, with an ethical approach to how they impact the greater community. For more information on Demosphere, visit the company’s website at demosphere.com.

Demosphere Forms New Partnership with Rise Soccer Club

Rise Soccer Club

Falls Church, VA – March 29, 2017 – Demosphere has recently partnered with Rise Soccer Club, a new super club in Houston, TX that has formed this year as a result of a merger between the Houston Express and Eclipse Soccer Club. Demosphere will be providing an integrated solution for managing administrative technology solutions including online player registration, data management and reporting, communication, league scheduling and more.

“We’re thrilled about our new partnership with Rise Soccer Club. We look for partners that will take advantage of our expertise in the world of youth sports technology and use it to help grow their organization to develop youth sports programs across the country” said Demosphere’s Executive Vice President, Kris Baker. “Rise Soccer Club has the mission to do just that and we couldn’t be more excited to see their program develop over these first few critical years.”

Colin Chesters, Executive Director of Rise Soccer Club, shared, “Houston Express and Eclipse Soccer Club have come together to become Rise SC. As part of this merge, we took a long, hard look at how we could improve our overall programming and offer the best of everything to our families at Rise SC, not just on the field but off the field as well. One of the obvious decisions was changing our registration and club management system to Demosphere. The Demosphere system meets all of our needs from ease of tryout and team registration, email communication and payment tracking to scheduling. This new platform will give our families an easier method of maintaining their family profiles and payment methods. We are excited about this new partnership between Demosphere and Rise SC.”

Although the Rise Soccer Club merger took effect on January 1, 2017, the two clubs will continue to operate under their current names – Houston Express and Eclipse – through Spring 2017, at which time Demosphere’s solutions will begin to roll out to Club members and administrators.

About Demosphere:

Demosphere International, Inc. is an Information Technology company based in Northern Virginia that has catered to the technology needs of youth sports organizations for over 26 years. Demosphere strives to provide authentic industry-leading technology solutions for organized sports, accommodating the needs of all levels of organizations and all levels of users, with an ethical approach to how they impact the greater community. For more information on Demosphere, visit the company’s website at blog.demosphere.com.

About Rise Soccer Club:

Houston Express Soccer Club (HESC), founded in 1978, and Eclipse Soccer Club, founded in 1986, have merged to transform Houston soccer as Rise Soccer Club. Rise SC is dedicated to being a force in competitive soccer and is prepared in all phases to achieve the highest level of success. Rise Soccer Club boasts one of the most highly licensed coaching staffs in the nation, has created and implemented a player development curriculum that is second to none in its effectiveness, and owns some of the finest youth soccer facilities in the country, centrally located in one of the largest youth soccer markets in the world.

Rise SC redefines the youth soccer experience in Houston. We’re a full service soccer club. Whether kids are playing soccer just for fun or to prepare for high-level play in college, we train players to their fullest potential and provide a safe, supportive playing environment. Integrity, respect, honesty and sportsmanship govern all that we do.

Demosphere Presents the 2016 VYSA Volunteer of the Year Award to Richard Smith

VYSA, award, NCSL, Richard Smith
Camille Cheatwood (Demosphere), Richard Smith (NCSL), Jay Baker (Demosphere)

This past Saturday, Demosphere attended the 2016 Virginia Youth Soccer Association Awards Gala to honor the VYSA Award winners, as well as the Virginia-DC Soccer Hall of Fame Inductees. It was a well-hosted gala attended by some of the top administrators, coaches, referees and volunteers in the state of Virginia.

This year, Demosphere was proud to sponsor and present the award for the 2016 VYSA Volunteer of the Year to Richard Smith, President of the National Capital Soccer League (NCSL). Richard also serves as a travel commissioner on the VYSA Board, and as a Region I Commissioner.

Demosphere has been partnered with NCSL for over 15 years and we were extremely proud to present the award to their President. Richard has helped propel the league forward with new ideas, strong leadership, and a focus on positive player development.

Congratulations to Richard, the other very deserving award recipients and all the VA-DC Soccer Hall of Fame inductees!