Tip of the Week: Tie-Patterns to Streamline League Scheduling

Demosphere understands that in the world of league scheduling, it is crucial to have robust and user-friendly tools to handle a variety of complex scenarios. We have created a proprietary tool we call a “tie pattern” to refer to the blueprint of how games for a specific division will be scheduled by the system. The tie pattern will determine the layout of scheduled games within a division across the game dates that have been entered into the system.

Demosphere has been building a robust library of tie patterns for many years to provide our clients with a great deal of pre-designed patterns. These can be easily assigned to a division to meet the scheduling needs for most events.

Tie-Patterns:

Each tie pattern has been carefully constructed to ensure a well balanced schedule with respect to team match ups, start times, home vs. away games and location for each team in the division across the entire season/event.

If you are taking advantage of Demosphere’s league scheduling tools, you can easily access the tie patterns that have been setup within your account. First, navigate to the Scheduling Administration element and click on the tie patterns link under the Setup section:

league scheduling

Clone Library:

Furthermore, if you are in need of a unique tie pattern that is not listed, you can access the robust library by clicking on the “Clone Library”. Here is where you can find hundreds of tie patterns that have been previously setup to handle all kinds of league scheduling scenarios:

league scheduling

The Clone Library houses the most requested tie patterns across all Demosphere clients. To find what you’re looking for, first enter the number of teams and/or games in the division to narrow the results. There is a brief description of each tie pattern to help you choose the best one for the division.

league scheduling

 

If for any reason you don’t find what you’re looking for, please email support@demosphere.com. We can help you locate the best tie pattern and/or create a new one for you if needed!

Demosphere Tip of the Week: Scorekeeping and Team Advancement

Looking for the best workflow to handle scorekeeping and advance your teams to the next round of a tournament/event? Follow these easy steps below:

  1. Scorekeeping: First enter all scores for the first round of games using one of these options:
    1. Use the PhoneItIn mobile option (yourdomain/phoneitin), or call-in option, using the game # and season PIN. Generally, this is the best workflow for team admins reporting scores from the field.

      Scorekeeping
    2. Click “Edit all blank scores link” from the Scheduling Admin element to edit all scores at once. This is the typical workflow for Site Admins looking to update scores for all games:

      Scorekeeping
    3. Edit all scores for an entire division at once – this is a good option for either Site Admins or Division Managers:

      Scorekeeping
  2. Scorekeeping and Team Advancement: 

    Use the steps below to enter scores and advance teams to subsequent rounds:

    1. Click on Elements and choose Scheduling Administration
    2. Select your season
    3. Under the Audit Reports section, click on the Scorekeeping and Team Advance link:

      Team Advance
    4. Choose your age group.  The divisions in that age will load at the bottom of the screen.  You will see division names and a list of all game dates.  Each cell under the game date shows the number of games on that date (any value in parentheses lists the number of games missing scores).
    5. To enter scores for any game, click on the number for the game date in question, and the games on that date will load, with an option to enter scores:

      Team Advance
    6. To advance teams to the next round of play, click the blue plus sign next to the name of the placeholder in the schedule.

      Team Advance

      1. The system will make its best guess to pre-select the team for you from the dropdown.
      2. If the system cannot make a determination (ex. In the case of a “wildcard” placeholder) then you can select the appropriate team from full list of teams.
      3. If the system chooses the wrong team, then you can modify it by selecting the right team from the dropdown.
      4. Lastly, if any of the prior rounds have scores missing, the system will warn you and prompt you to enter all prior scores before advancing teams to the next round.
      5. Once you are satisfied with the selected teams press the Save button.
    7. Notes:
      1. Even if you have chosen a team and saved it, you can always use the blue plus sign again to replace it with a different choice for that placeholder as needed.
      2. The team advance feature does not automatically choose the team and update the information publicly until you verify that the prior scores have been entered properly. Similarly, you should confirm all tie-breakers have been taken into account (especially ones the system may not know about such as coin flip, PK’s etc). However, once you review and approve the teams, the schedule will be updated automatically on your public website upon saving the screen above.

Finally, if you need additional support, please contact the Demosphere Support Team:

Chat: accessed from your Admin dashboard
Email: support@demosphere.com
Phone: (800) 949-9440, Option 2

Demosphere and Copper Mountain Rec Soccer Expand Partnership

Pictured (left to right): Ted Sonnenburg (CMS), Camille Cheatwood (Demosphere), Racquel Augat (CMS)
Pictured (left to right): Ted Sonnenburg (CMS), Camille Cheatwood (Demosphere), Racquel Augat (CMS)

Demosphere’s Senior Account Manager, Camille Cheatwood, recently made the trip to beautiful Utah to meet with the Copper Mountain Soccer (CMS) team to discuss an expansion of our partnership. Our enhanced solutions will include creation of a new youth soccer website to help in their re-branding efforts to their newly re-envisioned Copper Mountain Rec Soccer name.

While in Utah, Cheatwood met with the CMS team for a working session to review best practices relative to our current partnership which includes online player registration and league scheduling tools. This streamlined solution is vital to the success of their organization, and with the addition of a new and improved website, Demosphere plans to help CMS reach their goal of being a premier, fully integrated, youth soccer club.

Demosphere is proud to support the efforts of Copper Mountain Soccer in achieving their mission to provide a place where all children have an opportunity to learn the sport of soccer and to have fun doing it. Demosphere’s goal is to provide leading-edge, integrated technology solutions to youth sports organizations to allow partners to focus more on what matters most: creating programs that help grow and develop our youth through sport.

If you’re interested to learn more about what Demosphere can do to help your organization #GetIntegrated, contact us today!

Usability Improvements for Managing Field Permits

Demosphere has recently made some significant usability improvements to streamline the workflow for users managing their field permits!

Adding and editing field permits no longer requires a page load so users can quickly and easily manage permits within one screen. This improvement greatly reduces the amount of time spent on managing this area of the system.

NCSL 3

 

 

 

 

 

 

 

 

 

 

Additionally, we’ve enhanced the interface of the list of permits by incorporating our Data Grid functionality, allowing users to quickly search, sort, edit, clone and even export all field permits:

NCSL

Demosphere is committed to continuous improvement of our systems to ensure we’re delivering leading-edge technology to all levels of users.

Looking for more improvements? Give us your feedback today by contacting support@blog.demosphere.com!

Who’s Responsible For Reporting Scores?

Referee A enters the League Scheduling System to report game scores. All seems to be going according to plan until they realize Referee A was the incorrect referee to report the scores for this game. Referee B, the correct reporting ref, then enters the system and is unable to edit the sporting and game scores.

How can Referee B correct already reported game scores from a different referee?

  • Begin in Elements Admin
  • Under the Schedules & Results heading, click on Match Report/Stats Admin
  • At the top, in yellow, choose to edit match reports by Team
  • Click into one of the divisions
  • Under the Schedule heading, find the game that you would like to update and click the “vs” link under the “MR” column header

match-report

  • Select the green Edit Referees button in the top-left
  • Change the Center Referee drop-down to either blank or a specific referee

match-report

As an Administrator, if you edit a Match Report and change the Center Referee to a blank field, then another referee (including Referee B) can submit that report.

If you edit a Match Report and change the Center Referee to a particular ref, then only that referee (with the same email and pin) can submit the report. The system will display the email address of the selected referee to help discriminate among User IDs.

When using the specific referee method, be sure when you choose the referee from the drop-down that you check for possible duplicates in the list. If a User has two different accounts, the account you’ve selected and the account they use might not match up – not giving them access to the report.

Any questions related to score reporting in the League Scheduling System? Reach out to Demosphere Support at support@blog.demosphere.com.