Your Cheat Sheet To Autofilling Tournament Confirmation Emails!

Demosphere’s Tournament Management System has added the capability to pull responses from an application form into your confirmation messages!

Answers given in response to any of the Team Information questions on the application form are now available to embed.

1. Access the Elements Admin dashboard and click the Team Application Manager option.

2. Scan the left-hand column for the Email Confirmation Message options.

3. Choose between customizing the confirmation message for Check or Credit Card payments.

At the bottom of the edit screen, a list with coded phrases and their corresponding descriptions, such as #~=TeamInfo_Birth_Year_of_Oldest_Player=%, is available.

email-confirmation

By copying and pasting one of the available coded phrases into your email message template, the confirmation message will be filled with the answer from the form once sent.

email-draft

For assistance utilizing this setting for your own confirmation messages, please contact our Support Team at support@blog.demosphere.com!

Browse & Set Templates In The New Template Manager

A new name isn’t the only update to the Page Templates section in the WebWriter® Dashboard!

The newly titled Template Manager section displays a split-screen window that houses Template Listings and Template Settings.

The dual-purpose section not only displays all templates available to the site, it also allows Administrators to set their Template Settings for all three design levels (Home, Department, and Default).

Template-Manager

If you have any questions please contact Demosphere’s Support Team at support@blog.demosphere.com.

Data Management Merge Process Temporarily Closed

The Households and Households Members data merge process in RosterPro® has been temporarily closed.

For now, the existing Data Resolution Tools tab remains under the Data Reporting & Management accordion. However, the accordion window temporarily displays a message indicating that the Household Merge process is on hold.

data-management-tool

Please keep checking back for updates on the Data Resolution Tools section, or contact support@blog.demosphere.com for more information.

RosterPro Users Can Now Send Teams To TeamNet!

RosterPro® Registration System teams can now be sent to Demosphere’s newest team communication platform – TeamNet™ – with the push of a button.

The TeamNet platform was built specifically with Coaches and Team Contacts in mind, giving them the ability to independently manage their Teams!

The system incorporates the ability to view and manage team rosters and members, communicate directly with various team members, and organize the team’s calendar of events.

How To Send Teams From RosterPro

Once teams and rosters are built in the registration management section of the RosterPro System, the Site Administrator will be able to send teams to the TeamNet platform in one of three locations:

  • Any individual Team (from Registration Management)
  • Any Seasonal Grouping (from Season Structure)
  • The Season (from Season Structure)

send-teams

If the button is clicked for a Seasonal Grouping, all Teams for that grouping will be included. If the button is clicked for a Season, all Teams will be included.

Team Contact, Player, and Parent information received by TeamNet will automatically create team members.

Team Contacts will receive an email notification that their team has been created on the TeamNet platform, along with granted TeamNet login access.

Team Contacts will have full access to all TeamNet capabilities – including supervising rosters, managing team members, communicating with members and organizing team calendars.

For more information on the new TeamNet platform or how to push your RosterPro Registration System teams, reach out to Demosphere Support at support@blog.demosphere.com.

Collect Uploaded Documents During Your Registration Process

Does your organization require physical documents from registrants before they’re able to participate?

Now you can collect as many files/documents as your organization requires during the registration process – including signed waivers, photos, birth certificates, insurance cards, and more – with the new custom File Upload feature in RosterPro!

Create Your Attributes

Imagine that your upcoming season requires each registrant to provide a wet signature (electronic signatures not accepted) on a waiver in order to be assigned to a team. Rather than collecting a physical copy of each player’s waiver, collect and track the documents directly in the RosterPro.

Begin by creating custom File Upload attributes in the Data Reporting & Management dashboard.

Under the Custom Data Management tab, a new Input Type option, titled File Upload, is now available!

File-Upload

When a registrant comes across the Signed Waiver section during the public registration process, clicking the Choose File area will open their local file browser.

Once a document has been uploaded the file will appear as linked text next to the Attribute Title (Signed Waiver). Clicking that text will open the file in a new tab/window.

View Files Collected

To see all of the waivers your club has collected, return to the Data Reporting & Management dashboard.

A new tab, titled Custom Data File Management, displays an outline of all Data Categories and their respective File Uploads by Attribute Title.

Clicking the Signed Waiver attribute creates a table with the file link, the size of the file, and the user who uploaded the document.

Custom-File-Upload

Filter Broadcast Emails

Have you noticed that you’re still short five signed waivers?

Now you can send broadcast emails to specific groups of individuals based on whether they have uploaded files during registration.

All Filter Upload Attributes are considered Custom Data. Therefore, when setting Additional Filters in a broadcast email, select Custom Data and the File Upload of your choice (in this case Signed Waivers).

To select all registrants that have not uploaded their signed waivers yet, select the “is blank” setting.

Email-Broadcast

For assistance setting up custom File Upload attributes of your own, contact Demosphere Support at support @ blog.demosphere.com.