Demosphere Tip of the Week: Scorekeeping and Team Advancement

Looking for the best workflow to handle scorekeeping and advance your teams to the next round of a tournament/event? Follow these easy steps below:

  1. Scorekeeping: First enter all scores for the first round of games using one of these options:
    1. Use the PhoneItIn mobile option (yourdomain/phoneitin), or call-in option, using the game # and season PIN. Generally, this is the best workflow for team admins reporting scores from the field.

      Scorekeeping
    2. Click “Edit all blank scores link” from the Scheduling Admin element to edit all scores at once. This is the typical workflow for Site Admins looking to update scores for all games:

      Scorekeeping
    3. Edit all scores for an entire division at once – this is a good option for either Site Admins or Division Managers:

      Scorekeeping
  2. Scorekeeping and Team Advancement: 

    Use the steps below to enter scores and advance teams to subsequent rounds:

    1. Click on Elements and choose Scheduling Administration
    2. Select your season
    3. Under the Audit Reports section, click on the Scorekeeping and Team Advance link:

      Team Advance
    4. Choose your age group.  The divisions in that age will load at the bottom of the screen.  You will see division names and a list of all game dates.  Each cell under the game date shows the number of games on that date (any value in parentheses lists the number of games missing scores).
    5. To enter scores for any game, click on the number for the game date in question, and the games on that date will load, with an option to enter scores:

      Team Advance
    6. To advance teams to the next round of play, click the blue plus sign next to the name of the placeholder in the schedule.

      Team Advance

      1. The system will make its best guess to pre-select the team for you from the dropdown.
      2. If the system cannot make a determination (ex. In the case of a “wildcard” placeholder) then you can select the appropriate team from full list of teams.
      3. If the system chooses the wrong team, then you can modify it by selecting the right team from the dropdown.
      4. Lastly, if any of the prior rounds have scores missing, the system will warn you and prompt you to enter all prior scores before advancing teams to the next round.
      5. Once you are satisfied with the selected teams press the Save button.
    7. Notes:
      1. Even if you have chosen a team and saved it, you can always use the blue plus sign again to replace it with a different choice for that placeholder as needed.
      2. The team advance feature does not automatically choose the team and update the information publicly until you verify that the prior scores have been entered properly. Similarly, you should confirm all tie-breakers have been taken into account (especially ones the system may not know about such as coin flip, PK’s etc). However, once you review and approve the teams, the schedule will be updated automatically on your public website upon saving the screen above.

Finally, if you need additional support, please contact the Demosphere Support Team:

Chat: accessed from your Admin dashboard
Email: support@demosphere.com
Phone: (800) 949-9440, Option 2

Build Teams with Ease Using Previous Team Feature

Looking to build teams and rosters with ease? Demosphere’s online registration solution makes it easy! Users can form teams based on any prior season’s roster.

When managing any season, select the previous season for which you wish to display the prior team for all registrants:

Set Prior Season

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Once the previous season has been set in the Season Settings, a new column for “Previous Grouping/Team” will appear in Registration Management. This will allow you to quickly sort/filter all the players on a team from the prior season. Then, simply select and drag the players onto the roster for the current season:

Previous Team

 

 

 

 

 

 

 

 

 

 

As always, our goal is to help streamline your administrative workflow so you can focus on what you do best: create and run programs that develop our youth through sport!

We love user feedback! Let us know your thoughts and ideas by emailing us at support@demosphere.com!

If you’re not yet familiar with the most robust and user-friendly integrated registration system available to youth sports organizations, what are you waiting for? Contact us today!

WebWriter® Content Management System Improvements

With this week’s production release, Demosphere has made several usability enhancements to the WebWriter content management system for managing Demosphere youth sports websites. We’ve based these updates on feedback from our users:

Image and file management just got easier with the ability to delete multiple files at one time in the File Manager view. To use this feature, click in the checkboxes located next to each file name you want to remove and click the red Delete Checked Files button:

website-file-management

Remove any unused calendar event tags in the WebWriter Events Calendar view by clicking on the red trash icon, located next to each Event Tag Filter located to the left of the full calendar view. Deleting an Event Tag will remove all associated events from the calendar and from all displays on the public website:

website-calendar-event-management

Demosphere relies heavily on the feedback of our members to help ensure our products and services best meet the needs of our clients. Please be sure to provide any feedback/suggestions to us at support@blog.demosphere.com.

RosterPro® Online Player Registration System Improvements

With this week’s production release, Demosphere has made several usability improvements to the RosterPro online player registration system based on feedback from our users:

1. The display order of seasonal groupings in public registration will match the display order of the season structure that Admins setup for that season

2. When posting the donation only link/URL to your public website, it will direct users immediately to Step 4.1 of the public registration process, allowing members and sponsors to quickly and easily make donations to your organization Custom registration data fields

3. When adding/editing Custom Data fields to collect custom data from your membership, admins can now control both the display text, as well as the column header text for viewing the data in both Registration Management and Report Builder

 

Custom registration fees

4. For any custom registration fee that is setup for a particular season, you can quickly view which groupings have been associated with that fee by clicking the orange grouping button under Fees and Discounts

Custom registration report builder

 

 

5. After creating any custom filters and/or configurations on a report using Report Builder, the settings will be saved so that you do not have to re-filter or reconfigure the report after the initial save, allowing admins to access their information as quickly as possible

invitation only player registrations

 

6. After a player has accepted an invitation for an “Invite Only” Season, Grouping, or Team; the Club Administrator has the ability to delete the invitation for the player so the invitation can be used for another player or resent to the same player for a different Season, Grouping, or Team

 

Demosphere relies heavily on the feedback of our members to help ensure our products and services best meet the needs of our clients. Please be sure to provide any feedback/suggestions to us at support@blog.demosphere.com.

More Flexibility With RosterPro® Automatic Installment Plans

registration_season_setup

RosterPro Registration Administrators: the moment you’ve been waiting for! You can now create up to four different installment plan options for any one season!

With yesterday’s production release, you can apply unique payment options within the same season. If the option to allow for installment payment options is turned ON, you will have the ability to set up customized options within the season settings view while managing any season

We’re excited to bring even more flexibility to our online player registration system to ensure our products are meeting the needs of our customers! As always, we welcome your feedback and product suggestions. Email us at support@blog.demosphere.com.